So you’re off to shoot something specific – what do you take? What if the event is special or not repeatable? What if something goes wrong?
I don’t shoot photos under these sort of constraints, but I’m no stranger to the planning. I regularly (pre bug) go diving. Even the closest site is an hour from home. So I have often had that feeling of terror that I’ve forgotten something. If we’re out on a boat there’s also the dread of finding that something important is still in the car.
Enter the checklist. An A4 page printed on both sides. One is all the kit that has to go in the car. The other side is what needs to be taken to the boat. It’s laminated so I can mark it off as I go. It doesn’t stop me worrying, but I know that if the list is ticked, I’m good. I have also made up prepacked sets of equipment to help. All the underwater camera gear is in a plastic tool tray. There’s a camera bag with a rangefinder kit and there used to be one with a medium format kit. Ready to go without searching for bits.
There’s also the procedural checklist. In my work I’ve had to do some complex tasks, sometimes repeating them. I’ve also had to organise people to follow a standard procedure.
Enter the checklist again. In this case it’s every step to be taken, with no assumptions and total clarity on what needs to be done. And you tick each step as you go. Then, when you are inevitably interrupted, you can resume where you left off. You can also step back and list the tools or ingredients you need before you start. When developing film that means not just checking I have the chemicals, but that they are fresh.
The final step is the planning, which includes the alternative steps for when things happen. Where do I have to be and when? Where can I park or put my stuff? Who is my contact? What if it rains?
Run every scenario you can think of. Make notes. Draw diagrams or maps. The benefit here is that you can plan your alternates with a cool head and then know, when things go bad, that you can follow the plan. What happens otherwise is that you make bad choices under pressure. For example, the Apollo 11 guidance computer rebooted as it was landing on the moon. The engineer responsible in Mission Control had already played-out that scenario and made good decisions. NASA learned this after the failure of Apollo 1 but then forgot and had to learn it again with Challenger.
A more recent example used in a lot of studies for problem solving and decision making was BA flight 9. Gliding a jumbo jet with dead engines, facing trying to get over the mountains or ditch in the sea. They tried to restart the engines without success. So what did they do? Follow the documented engine restart procedure again.
Ok, so none of my decisions will ever be this critical. Mine are at the level of ‘what if I’m delayed?’ Or ‘what if the battery runs out?’. I use Waze to guide me when driving as it routes around congestion. I use What3Words to find and mark my destinations – I can be accurate to the correct door in a street and it feeds the destination into Waze. In the diving world we prepare a safety sheet for the place where we are diving. It has important telephone numbers, the nearest decompression chamber, access routes – everything you need to know when you don’t have the time to look for it.
There’s one more thing that helps avoid mistakes: labelling. I used to do chemical analysis in a lab, so I became a bit obsessive about labelling. Two clear solutions in beakers, which is which? In the lab I used a wax pencil. These days it’s white electrical tape. If I pick up a camera I know if it’s loaded or not, and what with. That label stays with the film through until it’s developed.
So there you go – the blogger’s guide to avoiding fup ducks:
- Packing list
- Method list
Plans may not survive contact with the enemy, but planning does.